Use PowerPoint Copilot to Build Owner and GM Presentations Faster

Before opening PowerPoint, spend 5 minutes writing out the key points you need to cover. This doesn't need to be polished, bullet points are fine.

Example outline for a monthly owner report:

- June Performance Summary
- RevPAR: $147 actual vs $139 budget (+5.8%) vs $131 prior year (+12.2%)
- Occupancy: 82% vs 79% budget, ADR: $179 vs $176 budget
- Comp set MPI: 108.3 (above parity)
- Key driver: Tech Week conference June 12-14 drove 94% midweek occupancy
- Weekend softness: leisure demand weaker than forecast, -6% vs budget
- July outlook: pace is 11% ahead of prior year, citywide event July 20-22
- Strategy: holding rate floor $159 weekdays, testing $199 weekend ceiling
- Full year forecast: tracking to $2.1M RevPAR budget at current pace

1. Open a blank presentation or your hotel's branded template
2. Click the Copilot icon in the bottom-right corner of the slide area (Microsoft moved Copilot off the Home ribbon in 2026; press F6 to reach the button from the keyboard, or right-click it and choose Move to ribbon for the old placement)
3. The Copilot panel opens on the right

In the Copilot panel, type a "Create a presentation" prompt (Copilot may ask a clarifying question or two about audience and style before generating):

Copilot will generate 6-10 slides with placeholder text based on your prompt.

Copilot generates structure and language, you fill in the real numbers. For each slide:

1. Replace placeholder text with your actual metrics
2. Ask Copilot to help with specific slides: "Rewrite the variance explanation slide. Our RevPAR was $147 vs $139 budget. The beat was driven by Tech Week conference midweek, partially offset by leisure softness on weekends."

Select any slide and ask Copilot: "Add speaker notes to this slide explaining the key talking points for an ownership audience who isn't familiar with revenue management terms."

Copilot generates 3-5 sentences of speaker notes that translate the data into plain business language.

• "Make the executive summary slide more concise. It should fit in 5 bullet points maximum"
• "Rewrite the forward outlook slide in a more confident, forward-looking tone"
• "Add a slide summarizing the top 3 strategic priorities for Q3"