Use Outlook Copilot to Draft Stakeholder Emails and Rate Strategy Updates

Click New Email in Outlook. In the compose window, you'll see a Copilot icon in the toolbar above the message body. Outlook kept its Copilot entry points through Microsoft's 2026 button reshuffle, so this is still where it lives.

Click the Copilot icon and select "Draft" (labeled "Draft with Copilot" in classic Outlook and on Mac). A text box appears where you describe what you want the email to say.

Don't write the full email, just describe what you need to say. Bullet points or run-on notes work fine.

Example for a pace alert to the sales team:

Example for a GM rate strategy update:

Include tone instructions in your description itself:

• "Professional and confident tone"
• "Keep it brief. 3 sentences max"
• "Make it easy to understand for someone not familiar with revenue management"

There is no pre-generation tone picker anymore. Once the draft appears, a dropdown lets you adjust the length or tone or run the same prompt again (classic Outlook puts this behind an Adjust button).

Copilot generates a full email. Review it and:

• Check that all numbers are accurate (Copilot might rephrase your inputs, so verify the figures)
• Edit any language that doesn't sound like you
• Use the dropdown to regenerate if you want a different version

After drafting manually, click Copilot > Coaching by Copilot to get feedback:

• Is the tone appropriate for the recipient?
• Is it too long or too short?
• Are there phrases that might come across as defensive or confrontational?

This is especially useful for emails to ownership or asset managers where tone matters a lot.